CAT’s mission is to work with our community to save the lives of homeless, sick and injured cats and kittens by offering shelter, adoption, foster, hospice, and veterinary services to end needless feline euthanasia in our community.
Veterinary Assistant/Receptionist
Administrative Assistant
The Administrative Assistant will closely work with the Operations Team to execute CAT’s mission, policies, goals, and objectives to help increase resources and promote organizational success. The Administrative Assistant will be expected to perform administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Extensive software skills are required, as well as strong communication skills.
Hours: It is expected that the Administrative Assistant will perform duties in the shelter for 30 hours per week.
Duties & Responsibilities:
• Maintain confidentiality in all aspects of staff and information
• Administer the Spay and Save program including reports, scheduling, and online advertising
• Prepare responses to correspondence containing routine inquiries
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing, and filing
• File and retrieve organizational documents, records, and reports
• Prepare agendas and make arrangements for meetings
• Attend meetings as requested in order to record minutes and action items
• Compile, transcribe, and distribute minutes of meetings
• Collect and maintain inventory of office equipment and supplies
• Research, price, and purchase office equipment and supplies
• Arrange for the repair and maintenance of office/shelter equipment
• Support staff in assigned project‐based work
• May supervise volunteers and other support personnel
• Assists in special events, such as employee meetings
• Assist with overall maintenance of the organization and its offices
• Other duties as assigned
Knowledge, Skills, Abilities:
• 2-3 years on the job Administrative Assistant experience preferred
• Excellent communication and interpersonal skills, ability to problem solve and multi-task
• Ability to prioritize to meet deadline efficiently
• Self-starter requiring little supervision or direction
• Attention to detail and excellent organizational skills
• Previous experience working within a volunteer organization
• Prior shelter or animal control experience preferred.
• Computer literate (Microsoft office including Access, Shelter Buddy a plus)
• Ability to work cooperatively in a team environment
• Organizational skills a must
• Manage multiple tasks effectively and efficiently
• Integrity
• Customer service to clients, staff and volunteers, and community contacts
• Teamwork
• Good writing, analytical, and problem solving skills
• Ability to communicate effectively
• Ability to operate standard office equipment, including but not limited to, computers,
telephone systems, typewriters, calculators, copiers, and facsimile machine
• Ability to follow oral and written instructions
Education:
• Associates Degree
This position is currently for 30 hours a week, and may increase up to 40 hours a week, but not guaranteed. It is made possible by a grant for the remainder of this year.
Starting wage: $10 per hour
If you are interested, submit your cover letter and resume in a Word document or in pdf form. Resumes without cover letters will not be looked at.
.(JavaScript must be enabled to view this email address)or fax (503 925-8888) Attn: Operations Manager
CAT currently has an opening for a part-time (approximately 30 hour per week) Veterinary Assistant/Receptionist. Interested candidates should be available for morning, afternoon/evening, and weekend shifts.
Duties & Responsibilities:
• Provide medical treatment, husbandry & care to all cats in our care. Provide assistance to veterinary technicians, veterinarians, and volunteers in order to improve the productivity of the veterinary team.
• Maintain medical records, schedules, and appropriate medical documentation as well as financial documentation. Including: radiology, anesthesia, and drug records.
• Provide client education and excellent service to clients, foster care members, volunteers, and the general public as needed.
• Maintain equipment and facilities in the hospital specifically surgical, anesthesia, radiology, laboratory, and all medical related items.
• Project the professional image of our organization in dealing with adopters, clients, foster parents, and volunteers.
• Provide client education and excellent service to clients, foster care members, volunteers, and the general public as needed.
• Maintain a professional appearance and standard of cleanliness in the facility. This includes all cat/kitten care, organizational maintenance, laundry, and janitorial work in the shelter. Employees must be able to work with cleaning/disinfecting solutions such as bleach and Tri-fectant on a daily basis.
• Answer the phone and return messages in a timely manner.
• Process all financial transactions in an accurate, timely, and efficient manner.
• Perform adoption counseling.
• Screen medical calls and schedule appointments for veterinary hospital.
• Ensure that retail store is stocked and product faced.
• Work closely and cooperatively with each and every other staff member.
• Uphold the policies and procedures of CAT, utilizing this foundation from which to solve daily issues and problems in order to achieve organizational goals.
• Other duties as necessary or assigned
This position consists of approximately 15 hours per week in our on-site veterinary hospital and 15 hours per week in the shelter handling client care needs and issues.
Starting wage: $9 per hour
If you are interested in this position, send a resume and cover letter via .(JavaScript must be enabled to view this email address) or fax to (503) 925-8888 Attn: Shelter Manager.
Please note: resumes received without a cover letter will not be reviewed so please take this opportunity to tell us why you are interested in this position and why you are the super star client care representative that our clients expect and deserve.
No phone calls please.
Please consider volunteering your time and skills to help homeless cats.
14175 SW Galbreath Drive.Sherwood, OR 97140.(503) 925-8903..(JavaScript must be enabled to view this email address)
