Cat Adoption Team

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Foster Coordinator information

Find everything your organization’s foster coordinator will need to make his/her job easier. Below are links to documents that provide a way to track your foster parents, prepare baby bag tags, and includes detailed job descriptions for staff and volunteers.

About the documents in this section:

  • Baby Bag documents - to provide your volunteers with the tools they will need to make a difference
  • Budget worksheet - this is a tool to help you estimate what the program might cost your shelter
  • Data Tracking Sheet – for analysis of your program year after year
  • Foster Parents Tracking – helps you keep track of your foster homes, what they like and don’t like to foster, what part of town they are in, and when they are ready to foster again..
  • Sample Kitten List – a marketing tool to let the public know where your kittens are and when they can be seen for pre-adoption; this will allow you to track all aspects of your program, including how many foster parents, groups, deaths, and from which intake sources. This is helpful even if you use Shelter Buddy or other software
  • Temporary Foster homes – the pros and cons for why to use temporary foster parents. Remember to give them the same training and have the same expectations of them as your regular volunteers
  • Manuals - details to provide to your volunteers about fostering or mentoring
  • Training and retaining volunteers

Baby Bag

Baby Bag protocol (docx)

Baby Bag tag (doc)

Baby Bag tag (docx)

Baby Bag tag instruction sheet (docx)

How to age a cat (pdf)

Budget & Tracking

Budget Worksheet (zip - Excel document)

Data Tracking Sheet (zip - Excel document)

Foster Parents tracking sheet (zip - Excel document)

Kitten list

Sample kitten list (doc)

Temporary fosters

Temporary Foster Homes (docx)


The following manuals are Word documents. They are large files and may take a long time to download.

Kitten Foster Manual (Maternity)

Kitten Foster Manual (NeoNatal)

Mentor Manual (Maternity)

Mentor Manual (NeoNatal)

Training and retaining

Foster Training (doc)

Foster Training PowerPoint (Maternity).(zip)

Foster Training PowerPoint (NeoNatal) (zip)

Mentor Training PowerPoint (zip)

Volunteer Retention PowerPoint (zip)

Tips/tricks and lessons learned (docx)

List of training materials you will need to get started(pdf)

We know you have questions. We’ve developed many protocols and policies that may help you.

Suggestions for successful kitten intake (pdf)



Foster Parent Volunteer information

Documents that will help your foster parent volunteers be successful. 

The FAQ sheet is to put on your website so volunteers can see what your foster program is about and if it is right for them. This is also is in the foster manual.

The Highs and Lows of Fostering document is what should be sent to prospective volunteers when they indicate that they would like to go to foster training. Make sure they read these and understand the expectations before you invite them to foster training.

Foster Family Information Sheet (doc)

Foster Program FAQ (docx)

The highs and lows of fostering (doc)

Foster Care Agreement (doc)

Foster Kitten Medical Records/Personality Profile Form (zip of Publisher doc)

Marketing your foster kittens

Marketing will help you find homes for your foster kittens. Social media is a terrific tool to raise awareness of the kittens. Kittens also tug at the heart strings. Use their stories to create compelling fundraising letters.

Marketing training for foster volunteers (for their foster kittens) (PPT zip)

Tips for writing biographies for online pet lists (PetFinder) (pdf)

Social Media Marketing Guide (pdf)

Sample of a fundraising letter about the kittens (pdf)

Template of a fundraising letter about a kitten (docx)

Here are some documents that will give you a step up when you organize an adoption event for your foster kittens:

Drop off information sheet for foster kittens (doc)

“Kitten Wrangler” for adoption event (doc)

SOPs for pre-adoptions of kittens (doc)

Foster Mentor information

Documents to help your foster mentors as they assist your foster volunteers:

Mentor Manual (Maternity) 2013 (doc)

Mentor Manual (NeoNatal) 2013 (doc)

“Cheat Cards” for Mentors (doc)

FAQ for your Mentor Program (docx)

Medical training

Below are details on how your mentor volunteers can assist your medical staff and foster volunteers by knowing how to administer some vaccinations and provide support.

Doxy suspension dosing (doc)

SQ fluids administration (doc)

Vaccine Protocol (doc)

Vaccines and deworming (doc)

Calicivirus Shedding (doc)

Job descriptions for the fostering program

To assist you in finding the correct people, download sample job descriptions:

Foster Coordinator (doc)

Foster Training Coordinator (doc)

Intake Coordinator (doc)

Lead Mentor (doc)

Offsite Event Coordinator (doc)

Vaccine Coordinator (doc)

Mentor Profile (docx)

Fostering 4 Rock Stars

Congratulations on taking the first step towards saving more lives.

We have a rocking foster program and we want you to have one as well.

Thanks to a grant by PetSmart Charities, we were able to put all of our resources down on paper and provide them for you to download and use as you see fit.

You will notice that there are two versions of the same information (one for Maternity and one for Neo Natal). If you never send pregnant cats to foster care, you should download the Neo Natal version.

The documents are separated by categories so you can find what you are looking for easily.

Coordinator has everything the foster coordinator will need to make his/her job easier. It has a way to track your foster parents, baby bag tags, and job descriptions for staff and volunteers.

Foster Volunteer Parents has everything for anyone who is interested in fostering. It also includes documents for your active foster volunteers/families. This includes FAQ’s about fostering, foster manual, agreements, etc. These are the documents or handouts that would go out to these volunteers.

Mentors has what your foster mentors need to help new foster families including a mentor manual and a FAQ sheet for mentors.

Marketing has our brochure, offsite adoption information, PetFinder writing tips, etc.

Find out how to create a foster program that saves lives by viewing this PowerPoint presentation (zip) from the 2012 No More Homeless Pets conference.

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